How Matech Studios Helped O-Tek Expand into a New Market with a Custom Software Solution.
O-Tek partnered with Matech to digitize a complex B2B quoting process.
We designed and built a user-friendly, automated quoting platform.
The tool reduced manual work and improved response times.
Now their commercial team moves faster and closes more deals.
THE client
O-Tek, a multinational leader in GRP/PRFV pipe production, has been delivering sustainable infrastructure solutions across Latin America for over 25 years. When they decided to expand their operations and launch a new business unit producing GRP/PRFV poles—lightweight and durable alternatives to traditional concrete poles—they encountered operational inefficiencies, a lack of visibility into key metrics, and limitations in their existing systems.
Before diving into development, O-Tek partnered with Matech Studios to run a Product Discovery process, ensuring that the solution was aligned with their needs, avoided scope creep, and stayed within budget. This process laid the foundation for a custom software platform that streamlined O-Tek's operations, introduced KPI tracking, and enabled a successful expansion into the pole market.
THE challenge
Recipes Management
O-Tek relied on Excel templates to manage their GRP/PRFV product recipes, with no version control in place. This led to errors, inconsistencies, and difficulty maintaining accurate records. Manual updates increased the risk of miscalculations, impacting production quality. They needed a reliable system to centralize and track recipe data.
Cost Management
The cost of materials, labor, and indirect expenses were manually tracked in complex spreadsheets. Frequent price changes, especially due to Argentina’s inflation, made it hard to maintain accuracy. Without real-time updates, quotes often reflected outdated data. This created uncertainty and affected profitability.
Quoting Process
Generating client quotes was time-consuming, relying on copying and pasting data from different sheets. The process was prone to mistakes and lacked historical tracking of previous quotes. Sales teams struggled to reuse quotes efficiently or measure success rates. It slowed down responses and impacted client experience.
Lack of KPIs & Analytics
O-Tek had zero visibility into key performance indicators across recipes, costs, and quotes. Without insights or tracking, it was impossible to measure efficiency, identify bottlenecks, or make informed decisions. Leadership lacked the data to drive continuous improvement. This limited scalability and operational control.
THE SOLUTION
Phase 1: Product Discovery
User Story Mapping to align on workflows
MVP Definition to prioritize features
UX/UI Prototyping for stakeholder validation
👉 Ensured the solution fit O-Tek’s strategy and budget, avoiding scope creep.
Phase 2: Custom Software Platform
Three key modules tailored to O-Tek’s operations:
Engineering Module
Centralized recipe management with version control
KPI tracking on recipes created, updated, and used
Accounting Module
Real-time cost updates
Automated cost calculations
Adapted to Argentina’s dynamic inflation
Commercial Module
Automated quoting with history tracking
Instant quote generation and reuse capabilities
key metrics
Centralized Data Repository
Real-time KPI Dashboards
Automated, Error-free Workflows
Scalable Modular Architecture
the results
📈 Boosted Operational Efficiency
Reduced production errors
Faster, more accurate quoting
💡 Real-time Cost Control
Adapted to inflation with live updates
Improved profitability analysis
📊 Enhanced Visibility & Analytics
Clear insights into KPIs for recipes, costs, and quotes
Better decision-making across teams
✅ Delivered On Time and Within Budget
Thanks to the Product Discovery process, O-Tek avoided scope creep and unnecessary expenses.
